There’s a lot coming at us: mail and all kinds of paper in general, emails, texts, phone calls, bosses calling for help, deadlines, projects–it doesn’t stop! And you’re constantly exhausted on the job, logging super-long hours with little to show for it at the end of the day. But the good news is it’s easy to organize your day and get back on a successful track.
No wonder so many of us get so behind and feel so frustrated. But it doesn’t have to stay that way. The answer isn’t to do more. Not everyone can multitask, the answer is to do what you do smarter so you can organize your day perfectly. And here’s how you can do it.
- KEEP A DIGITAL TO-DO LIST
Speaking of to-do list: Consider skipping the paper version and keep a digital list instead. Why? A digital list allows you to search, which is a powerful advantage over paper. For example, let’s say Jim walks in the door unexpectedly. You can search for ‘Jim’ on your list, and watch the list highlight only the things you need to talk with him about. Or when you have down time, you can search for ‘call,’ and you will see a list of phone calls you could be making during that time, so you’re not wasting the time. A digital list is a definite best add on to organize your day flawlessly.
- KEEP ONLY FOUR ITEMS ON YOUR DESK
How you can organize your day effortlessly when you’ve a messy workstation?
Clear the clutter–extra papers and sticky notes and staplers and tape and that mug filled with 50 pens and leave room only for your computer, inbox the old school paper tray kind, if that’s your thing phone, and to-do list. This is your workspace, and to get work done, you need the space.
- SET ASIDE 15 MINUTES AT THE END OF EACH DAY
No, those last 15 minutes aren’t for deep breaths before you leave. They’re to set yourself up for success tomorrow. Fifteen minutes before you leave for the day, put things away: file papers, return items to other offices, bring recyclables or trash to where it needs to go, rewrite your to-do list. You will come to work the next morning with a neat work area and a direction for the day.
- SCHEDULE “ORGANIZING” TIME
Don’t wait until the end of the day to get all your organizing on. Throughout the day, even 10 minutes can make a difference. When you schedule lunch and meetings, you go, right? So add [organization time] to your day. Believe us it’s one of the best ways to organize your day by scheduling your organizing time.
- PUT REPEATING TASKS ON AUTOPILOT
Every job has projects that recur every year at the same time. And every job has little tasks that need to be handled weekly and monthly. Don’t reinvent the wheel every time you tackle one of the recurring projects.
Make automation tools your best friend to organize your day effortlessly: prewritten ‘thank you’ emails to customers that you can copy and paste or put on short-key will save you valuable typing time. If your job keeps you on social media, there are tools you can use that will post for you. Just do a search for the tools that will help you most, and deploy them as soon as possible.